Privacy Policy

Who we are

This is the Website Privacy Policy of Menzies Design & Print Ltd who is the data controller and responsible for your personal data (collectively referred to as Menzies Design & Print, “we”, “us” or “our” in this privacy policy).

We respect your privacy and remain committed to protecting your personal data. This privacy policy will explain the way in which we collect, store and process the personal data you provide to us over our website.

You should read this policy, and any other privacy policies we provide when we collect your data, so that you fully understand the ways in which we process your data.

Our Data Protection Officer

For all data related matters, including subject access requests, please contact:

Data Protection Officer
Menzies Design & Print Ltd
33 Old Station Road,
Hampton-In-Arden,
Solihull,
England,
B92 0HA

Tel: 01384 262 148
Email: [email protected]

The data we collect from you

We will never collect or process special category data, or data relating to criminal convictions or offences, from you. This website is not intended for children and we do not knowingly collect data relating to children.

The personal data we would like to collect from you is as follows:

When you	You provide	Via
Contact us online	First Name Last Name Email Phone Number	Website Form Telephone
Request a quote	Name Company Phone Email Delivery Address	Website Form Telephone

If you choose not to provide your data then we may not be able to offer key products and services to you.

How we process your data, and our lawful bases

We collect and process your data on the following lawful bases:

In the performance of a contract

This means we process your data where it is necessary for the performance of a contract with you, or to take steps, at your request, before entering into such a contract.

With legitimate interests

This means we process your data in the legitimate the interest of our business in order that we may provide to you to the best service/product and the most secure experience. We always consider and balance any potential impact on you and your rights before we process your personal data for our legitimate interests.

We will not use your personal data for activities where our interests are overridden by the impact on you (unless we have your consent or are otherwise required or permitted to by law).

You can obtain further information about how we assess our legitimate interests against any potential impact on you, in respect of specific processing activities, by contacting our Data Protection Officer on the details provided in this privacy policy.

In any instance where we are processing your data based on legitimate interests, you still have the right to object to your data being processed in that manner. To do this please contact our Data Protection Officer.

To comply with a legal or regulatory obligation

This means processing your personal data where it is necessary for compliance with a legal or regulatory obligation.

With your consent

This means we’ve asked for your explicit consent to process your data in a certain way, and you’ve provided it.

The table below describes all the ways we plan to use your personal data, and identifying which of the legal bases we process according to:

Purpose of processing	Data processed	Lawful basis for processing
General enquiries and support	First Name Last Name Email Phone Number	Legitimate interests
Responding to quote requests	Name Company Phone Email Delivery Address	Legitimate interests

Cookies

We provide information about the cookies we use, and how you can control use of them, in our cookie policy.

Purpose limitation

We will only use your personal data for the purposes we originally collected it. This is unless we need it for another reason that we believe is compatible with why we originally collected your data.

Who we share your data with

External parties who are engaged so that our business can function properly. These parties include couriers whose we use to deliver our product to you, professional advisors, including lawyers, banks, auditors, insurers & IT service providers.
HM Revenue & Customs, regulators and other UK authorities as requires by law.
If a change happens to our business, then the new owners may use your personal data in the same way as set out in this privacy notice.

We require all third parties to respect the security of your personal data and to treat it in accordance with the law. We do not allow our third-party service providers to use your personal data for their own purposes and only permit them to process your personal data for specified purposes and in accordance with our instructions.

Your rights

We fully support your rights. If you ever feel this is not the case please contact our Data Protection Officer or the Information Commissioner’s Office to discuss the matter further.

At any point you can exercise your:

Right of access – contact us for a copy of the data we hold about you.
Right of rectification – let us know if the data we hold is out of date or inaccurate and we’ll update it.
Right to be forgotten – if you no longer want to use our services, please contact us and we’ll delete all related data where we are able to.
Right to restrict processing – we only ever collect the data we need and actively ensure we are never collecting anything over and above that need.
Right of portability – we will support reasonable requests to transfer your data to another organisation should you require it.
Right to object to automated decision making and profiling – we do not currently use any automated profiling of any description. In the event you are ever unhappy with the way we’re processing your data please contact our Data Protection Officer.

In the event we ever need to refuse your rights we will provide you with a reason why. You will then have the right to complain to the supervisory authority as outlined below.

Data Security

We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data to those employees, agents and other third parties who have a business need to know.

Data retention

We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements.

When determining the appropriate retention period for personal data we consider:

the amount, nature, and sensitivity of the personal data;
the potential risk posed to you by unauthorised use or disclosure of that data;
the purposes for which we process it;
any applicable legal requirements; and
whether we can achieve those purposes through other means.

Details of retention periods relating to your personal data can be requested from our Data Protection Officer.

In some circumstances you can ask us to delete your data. In some circumstances we will anonymise your personal data (so that it can no longer be associated with you) for research or statistical purposes. In these instances we are able use this information indefinitely without further notice to you.

Automated Decision Making

We do not make any decisions about you based on the automated processing of your personal data.

Subject Access Requests

You will not have to pay a fee to access your personal data (or to exercise any of the other rights).

However, we may charge a reasonable admin fee if your request is clearly unfounded, repetitive or excessive. Alternatively, we may refuse to comply with your request in these circumstances.

We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights). This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response.

Complaints

To exercise all relevant rights, queries or complaints in relation to this policy or any other data protection matter between you and us, please in the first instance contact our dedicated Data Protection Officer:

Data Protection Officer
Menzies Design & Print Ltd
33 Old Station Road,
Hampton-In-Arden,
Solihull,
England,
B92 0HA

Tel: 01384 262 148
Email: [email protected]